Job Title:

 

Real Estate - Administrative Assistant

 

Job Description:

 

Moreau Tippenhauer, seeks an experienced administrative assistant, with at least 3 years of proficient administrative experience. We are a dynamic and growth-orientated company! There is a tremendous opportunity for someone who is looking to grow with a company from the ground up!

 

This Administrative Assistant will provide support to multiple investment professionals within the Company.

 

Administrative Assistant Essential Duties:

 

• Answering and coordinating phone calls

• Respond to general inquiries via phone and email from prospective clients, tenants as well as brokers and agents

• Keep track of all transaction documents in the client database and complete the necessary paperwork

• Coordinate travel arrangements including air/rail, car reservations & hotel, etc.

• Calendar management, including scheduling appointments, confirming meetings and coordinating with other assistants and external parties

• Booking conference rooms for internal and external meetings; coordinating registration and greeting guests

• Maintaining contacts in Outlook

• Maintaining and organizing files 

• Making copies, creating files and filing, saving digital assets to cloud storage

• Advanced proficiency in Microsoft Office Suite

• Updating spreadsheets (strong Excel or Google Sheets knowledge is a MUST, Database is a PLUS)

• Creating invoices and sending to clients

• Overseeing the paperwork of agents

• Keeping up with the office supply inventory

• Administrative tasks as they arise

• Provide exceptional customer service to clients to ensure their satisfaction and trust

 

 

Qualifications:

 

• 3+ years of experience supporting multiple professionals within a financial services organization or fast paced environment that has included client facing responsibilities 

• Minimum 3 years secretarial and administrative experience

• Must possess excellent listening, oral and written communication skills

• Must have excellent phone manner and thrive in a time sensitive environment

• Excellent organizational skills with focus on accuracy and attention to detail

• Willingness to learn about the various different work-streams to better understand how to prioritize meetings and workflow

• Perform duties with the highest level of confidentiality and integrity

• Strong time management skills; ability to prioritize multiple tasks efficiently

• Bilingual and able to read, write and speak Spanish and English proficiently.

 

Job Type: Full-time

 

Schedule:

 

• Monday to Friday (8-hour shift)

 

Requirements:

 

• License for real estate is preferred but not required

• A minimum of 3+ years of real estate experience

• Associate Degree strongly preferred

• Excellent Verbal and Written communication skills

• Solid knowledge of Microsoft Office

• Ability to multi-task and prioritize tasks

 

Titles Considered:

 

• Real Estate Administrator

• Administrative Assistant

 

Pay: $32,000.00 - $40,000.00 / Year

 

Work Location:

 

• One location ( Boston, MA )

 

Work Remotely:

 

• No